Administrative Affairs Division Media Relations Division  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are three divisions, namely Administrative Affairs Division, Media Relations Division, and Documents and
Files Division.

Prof. Chen Ter-Hsin, Secretary General
Tel +886-4-22840202
E-mail thc@dragon.nchu.edu.tw
Personal Website http://www.ivp.nchu.edu.tw/faculty/thc/
Duties
  • Supervise the Secretariat Office.
  • Assist the President with the university affairs.
Ms. HSIAO Mei-Hsiang, Senior Secretary
Tel +886-4-22840203
E-mail mhhsiao@nchu.edu.tw
Duties
  • Assist the Secretary General in supervising the Secretariat Office.
  • Initially review the official documents of the university.
  • Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000.
  • Process recruitment, rewards, and punishments for the staff of the office.
  • Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Ms. CHEN Meng-Yu, Administrative Assistant
Tel +886-4-22840204 ext.2
E-mail moon@nchu.edu.tw
Duties
  • Arrange the Conference for Advisory Committee .
  • Arrange the meeting affairs for University Fund Management Committee.
  • Other special task assigned.

 

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Mr. Hsiao Yu-Chen , Chief, Administrative Affairs Division
Tel +886-4-22840605
E-mail youzhen@nchu.edu.tw
Duties
  • Initially review the official documents of the university.
  • Supervise Administrative Affairs Division.
  • Other special task assigned.
Ms. SHIH Wen-Yi, Senior Clerk
Tel +886-4-22840204 ext.5
E-mail wenyi451@nchu.edu.tw
Duties
  • Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps.
  • Arrange the University Affair Meetings.
  • Arrange meetings of Expense Audit Committee.
  • Organize Administration Satisfaction Survey.
  • Other special task assigned.
Ms. LIN Hsiu-Fang, Clerk
Tel +886-4-22840603 ext.3
E-mail sfbv8455@nchu.edu.tw
Duties
  • Arrange the University Affair Meetings.
  • Arrange Meetings of Legal Affairs Committee.
  • Establish empowerment mechanism of university operation.
  • Arrange for the university to sign a contract with the law advisor.
  • Other special task assigned.
Mr. CHEN Yao-Pao, Clerk
Tel +886-4-22840603 ext.7
E-mail chen0220@nchu.edu.tw
Duties
  • The imprint of the Official Seal
  • Other special task assigned.
Mr. CHENG Chih-Hsueh, Administrative Assistant
Tel +886-4-22840602 ext.4
E-mail cch602@nchu.edu.tw
Duties
  • Arrange Administrative Affairs Meetings.
  • Manage the office property.
  • Issue the verification of employment in English for the staff of university.
  • Other special task assigned.
Ms. SHIH Ming-Hui, Maintenance Worker
Tel +886-4-22840602
E-mail ming@nchu.edu.tw
Duties
  • Register the overall official documents for review of the president.
  • Assist the office staff with preparing the meetings and activities.
  • Other special task assigned.

Media Relations Division

Media Relations Division is responsible for media relations, NCHU Weekly, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Associate Prof.  LIAO Shun-Yo , Chief, Media Relations Division
Tel +886-4-22840604
E-mail shunyo@nchu.edu.tw
Duties
  • Supervise Media Relations Division
Ms. LIN Chia-I, Administrative Clerk
Tel +886-4-22840604
E-mail linci88@nchu.edu.tw
Duties
  • Edit NCHU weekly.
  • Coordinate the media contacts.
  • Help collect the news about NCHU from all media.
  • Organize campus reporters team and write news release for the university.
  • Assist for organizing the conference of University Consultants Committee.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Ms. SHIH I-Chieh, Senior Clerk
Tel +886-4-22840202
E-mail icshih@nchu.edu.tw
Duties
  • Produce NCHU video film.
  • Manage and maintain the website for the Secretariat Office.
  • Coordinate the arrangement of meeting rooms and activities places of university on the website.
  • Collect the news about NCHU from all media and post on the NCHU website.
  • Arrange meetings of University History Editing Committee and University Anniversary.
Ms. CHEN Hsiang-Huei,Administrative Clerk
Tel +886-4-22840204
E-mail irischen@nchu.edu.tw
Duties
  • Edit NCHU brochures and Pamphlets in Chinese and English.
  • Organize the celebration program for the University Anniversary.
  • Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, new-year party, etc.
  • Arrange meetings of University History Editing Committee.
  • Assist with the affairs of self evaluation for the administrative units.
  • Collect news of NCHU and higher education.


Documents and Files Division

Documents and Files Division
is responsible for processing and categorizing all the incoming and outgoing
documents for the whole university.  Moreover the division is also
responsible for the business regarding university history museum.

Ms. LEE Yueh-Shia, Chief
Telephone +886-4-22840535
Email yslee@nchu.edu.tw
Duties
  • Supervise Documents and Files Division
  • Process the secret documents
  • Manage the properties of the division
Ms. Zheng Wen-Shiew
Telephone +886-4-22840256
Email j4138@nchu.edu.tw
Duties
  • Process the outgoing documents and E-documents for entire university
  • Announce the information about the division
  • Confidential File Management
  • The transactional procurement and petty cash custody matters
  • Assist the chief for supervising the affairs of outgoing documents
  • Organize the training activities for NCHU staff to write official documents and E-Document Management System
  • The E- document management system consulting services
Mr. CHUNG Chuan-Huang
Telephone +886-4-22840566
Email rainlove@nchu.edu.tw
Duties
  • Categorize the official documents which are sent by the administrative e units for files
  • Take the minutes of the Division meetings
  • Process the documents of the Division
  • Periodically collect the file list
  • Manage the temporary card for E-Document Management System
  • Destroy, transfer, and re-file the historical documents (Manage the historical documents)
  • Establish the list for classification No. and store period of the official documents
  • Deal with the affairs regarding meetings of University History Editing Committee.
Ms. LIN Chen-Ru
Telephone +886-4-22840259
Email ru0201@nchu.edu.tw
Duties
  • Destroy, transfer, and re-file the historical documents (Manage the historical documents)
  • Remind NCHU staff of completing the process of official documents
  • Scan and bind the permanent documents
  • Maintain the E-Document Management System
  • Evaluate the efficiency for NCHU staff to deal with the official documents
  • Prepare the work for University Fund Performance Evaluation
Ms. CHANG Chia-Wei
Telephone +886-4-22840259
Email chiawei@nchu.edu.tw
Duties
  • Destroy, transfer, and re-file the historical documents (Manage the historical documents)
  • Remind NCHU staff of completing the process of official documents
  • Scan and bind the permanent documents
  • Maintain the E-Document Management System
  • Evaluate the efficiency for NCHU staff to deal with the official documents
  • Prepare the work for University Fund Performance Evaluation
Telephone +886-4-22840257
Email
Duties
  • Process the incoming documents for entire university
  • Type for the registered documents
  • Assist the chief for supervising the affairs of incoming documents
  • The E- document management system consulting services
Ms. LU Li-Zung
Telephone +886-4-22840258
Email li-jung@nchu.edu.tw
Duties
  • Process the incoming mails
  • Process the registered mails
  • Clean and tidy environment
Mr. HUANG Hong-Dar
Telephone +886-4-22840258
Email hhonda77@yahoo.com
Duties
  • Process the incoming mails
  • Deliver the mails to the Administration Buil
Ms. SHIH Chin-Ying
Telephone +886-4-22840258
Email shykeiyi@dragon.nchu.edu.tw
Duties
  • Process the mails in English
Mr. WU Zheng-Xin
Telephone +886-4-22840257
Email myday727@gmal.com
Duties
  • Process the incoming documents and E-documents for entire university
  • Scan the official documents in paper type
  • Register the documents of the division
  • Send the mails and documents to the Post Office
  • Deliver the incoming documents to each units ding

last update 2014-04-14 18:28